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The procedures for travel approval must be easy to use and quick to operate
for both the traveler as well as the approver. cytric offers various highly
efficient solutions, which streamline the approval process before the departure.
These include smart filter settings for the enforcement of corporate travel
policies as well as comprehensive reporting functions.
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Choice of Several Processes
With both Standard and Enhanced Approval Systems, cytric offers optimal customizability for the travel and booking process in the corporation, and ensures that travel policies are followed. cytric takes preferred airlines and service classes into account, in addition to travel destinations.
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In the Standard Approval System, a trip is considered approved when,
for example, it is not denied by the recipient of the request.
In the Enhanced mode, the trip approval can be subject to up to three
levels of security with any number of approvers. Normally, the approval of
the request must be given by the recipient. In the absence of this approval
the booking will be automatically canceled at a point in time determined
by the travel manager. Alternatively, the system can also prompt the traveler
to choose a different approver (a travel manager, a locally appointed
representative, or any other approver) from a pre-approved list, in place
of the traveler's direct manager.
To speed up the process, approval periods can be determined just as simply.
The trip is also automatically canceled when the approval period expires.
At the third security level, a veto can be configured: Here, cytric
distinguishes between the simple approval right and full approval right with
final decision. Only approvers with full approval rights can approve or deny
a request once and for all.
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Continual Control over all Bookings
cytric provides concrete status control over the entire approval process
for travelers and approvers at all times. Open trip requests, requests with
an enquiry, and already approved or canceled requests are visible at a glance,
naturally with all important travel data attached. In addition, these process
parameters can be individually set for hotel reservations or for rental car
bookings. |
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Simple to Operate
For the traveler, trip approval is even easier. Before the trip, the traveler
fills in the cytric travel request, which automatically contains all relevant
information about the booking: Reason for the trip, travel dates, along with
flight, hotel, and rental car bookings, with complete calculation and account
of prices. cytric routes the form automatically to the appropriate approver,
who is informed by eMail.
Approval is granted on the Basis of actual Costs
cytric calculates the total trip price for the approval from the actually
booked segments of the trip. This calculation is made transparent and presented
online. This procedure allows the approval to be granted or denied on the basis
of actual costs and not – as in the case of traditional procedures – with no
thought to cost, or on the basis of estimates.
The cytric Travel Management System with its flexible Approval Systems,
which can be optimally configured for any company, offers precise control
over costs before the trip and a permanent overview over all approvals. Thus
cytric provides direct cost reduction and productivity increases with every
travel booking.
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