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TRAVEL APPROVAL AS WORKFLOW IN cytric

The procedures for travel approval must be easy to use and quick to operate for both the traveler as well as the approver. cytric offers various highly efficient solutions, which streamline the approval process before the departure. These include smart filter settings for the enforcement of corporate travel policies as well as comprehensive reporting functions.

Choice of Several Processes

With both Standard and Enhanced Approval Systems, cytric offers optimal customizability for the travel and booking process in the corporation, and ensures that travel policies are followed. cytric takes preferred airlines and service classes into account, in addition to travel destinations.


 
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In the Standard Approval System, a trip is considered approved when, for example, it is not denied by the recipient of the request. In the Enhanced mode, the trip approval can be subject to up to three levels of security with any number of approvers. Normally, the approval of the request must be given by the recipient. In the absence of this approval the booking will be automatically canceled at a point in time determined by the travel manager. Alternatively, the system can also prompt the traveler to choose a different approver (a travel manager, a locally appointed representative, or any other approver) from a pre-approved list, in place of the traveler's direct manager.

To speed up the process, approval periods can be determined just as simply. The trip is also automatically canceled when the approval period expires. At the third security level, a veto can be configured: Here, cytric distinguishes between the simple approval right and full approval right with final decision. Only approvers with full approval rights can approve or deny a request once and for all.
 


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Continual Control over all Bookings

cytric provides concrete status control over the entire approval process for travelers and approvers at all times. Open trip requests, requests with an enquiry, and already approved or canceled requests are visible at a glance, naturally with all important travel data attached. In addition, these process parameters can be individually set for hotel reservations or for rental car bookings.

 
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Simple to Operate

For the traveler, trip approval is even easier. Before the trip, the traveler fills in the cytric travel request, which automatically contains all relevant information about the booking: Reason for the trip, travel dates, along with flight, hotel, and rental car bookings, with complete calculation and account of prices. cytric routes the form automatically to the appropriate approver, who is informed by eMail.

Approval is granted on the Basis of actual Costs

cytric calculates the total trip price for the approval from the actually booked segments of the trip. This calculation is made transparent and presented online. This procedure allows the approval to be granted or denied on the basis of actual costs and not – as in the case of traditional procedures – with no thought to cost, or on the basis of estimates.

The cytric Travel Management System with its flexible Approval Systems, which can be optimally configured for any company, offers precise control over costs before the trip and a permanent overview over all approvals. Thus cytric provides direct cost reduction and productivity increases with every travel booking.


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